Volunteer rota scheduling for small teams
RosterRay helps churches and community nonprofits import their existing roster, build recurring weekly schedules, catch conflicts, and prepare reminders without paying for a bulky management suite.
20-300
Typical volunteer count for teams that fit RosterRay.
$19/mo
Starter pricing for organizations up to 50 volunteers.
1 weekly flow
Import, schedule, review conflicts, and prep reminders.
Why small teams switch
Keep the rota simple enough to actually use every week.
Built for 20-300 volunteers
RosterRay is sized for the teams still coordinating weekly coverage in spreadsheets, email threads, and group chats.
$19/mo for up to 50 volunteers
Low enough for small churches and community nonprofits that only need scheduling and reminder prep, not an all-in-one suite.
Recurring weekly schedules
Plan Sunday services, pantry shifts, greeters, kids check-in, or community event coverage from the same recurring template.
How it works
Start with the roster you already have, then work week by week.
Import volunteers and roles, duplicate your recurring schedule, review conflicts, and prepare reminders from one calm weekly screen.
Sunday rota
April 19 service
Reminder queue
Welcome team
4 peopleSend Thursday 6:00 PM
Kids check-in
2 peopleNeeds backup reminder
Coffee setup
3 peopleSend Friday 8:00 AM
Built for the people doing the scheduling
Useful whether the rota lives with one admin or a whole ministry team.
RosterRay is narrow by design: one place to keep recurring roles staffed and reminders ready, without a giant church management rollout.
Import the roster you already have instead of rebuilding contacts one by one.
Roster importCSV-readyBuild one recurring template, then adjust only the swaps and exceptions for the week ahead.
Weekly scheduleRecurring planningSee conflicts early so the same person does not end up in nursery and hospitality at the same time.
Conflict checkCoverage sanity checkPrepare reminders for the people who are on this week instead of chasing the entire volunteer list.
Reminder prepReduce no-shows
Simple pricing
Cheaper than a broad church suite, focused on the weekly rota.
Free
One team, one rota template, and limited reminders for testing your weekly flow.
Starter · $19/mo
Up to 50 volunteers, recurring weekly scheduling, conflict checks, and reminder prep.
Growing teams · $39/mo
Up to 200 volunteers with more roles, more teams, and less spreadsheet cleanup.
Questions before you switch from spreadsheets?
The first release is for teams that need one dependable rota workflow, not a broad platform migration.
Can we start from a spreadsheet?
Can we start from a spreadsheet?
Yes. The first workflow is built around importing volunteers and roles from an existing roster so you can stop retyping names before you even schedule.
Does this replace a full church management system?
Does this replace a full church management system?
No. RosterRay stays focused on recurring volunteer schedules, conflict visibility, and reminder preparation. It is meant for teams that do not want a broad management suite.
What does the first setup look like?
What does the first setup look like?
Start with one recurring rota template, import your current roster, and review the next few weeks of assignments. That gives you a real before and after without a heavy migration project.
Ready to make next week easier?
Bring one rota template, your current roster, and the volunteer count you manage.
We'll show how RosterRay can replace the spreadsheet and group chat loop your team is carrying today.